Tag: job description

Job Announcement: Bookkeeper for Pittsburgh CBO Collaborative

by David Breingan

Announcement of Open Position

Pittsburgh CBO Collaborative Bookkeeper

Part-Time (12 hours per week), Year Round

The Community Benefit Organization (CBO) Collaborative is continuing a shared services strategy to jointly hire a part-time Bookkeeper by two of its four Member organizations: Lawrenceville United & Bloomfield Development Corporation.

The purpose of the Collaborative is to allow the participating organizations to have access to shared staff to provide a consistent and professional level of operational and financial processes and grant administration that each organization cannot afford individually.  The goal of this shared model is to develop a sustainable model of collaboration that brings increased consistent and professional administrative infrastructure to community-serving nonprofits in the City of Pittsburgh.  

This position reports to the shared Finance Manager and works closely with each Executive Director. Ultimately, the Bookkeeper’s responsibilities are to accurately record all day-to-day financial transactions of our organizations.  Work may be confidential in nature.  Specific tasks include:

    • Weekly 
      • Enter/make deposits
      • Pay vendor invoices
      • Enter credit card charges
      • Update cash accounts
      • Accounts Receivable: provide reports and research any discrepancies in invoices received or payments received.
      • Customer Invoicing: create and distribute any necessary invoices; coordinate with staff
    • Monthly
      • Process payroll according to each organization’s schedule
      • Enter payroll allocation by program
      • Enter benefits allocation by program
      • Reconcile bank accounts
      • Reconcile credit card charges, pay bill 
      • Reconcile and remit sales tax when applicable
    • Month End Close Prep Work
      • Review contributed support for restrictions and record appropriately
      • Review all invoices created in month for accuracy
      • Review A/R Aging for any old invoices; communicate info with staff
      • Review A/P Aging for any old invoices; communicate info with staff
      • Update and reconcile any prepaid expenses
      • Post depreciation and update fixed asset schedule for any purchases.

 

 

    • Annual/General
      • Provide audit support, pull documentation for auditor and other support
      • Enter and maintain budget in QuickBooks
      • Responsibility for integrity of accounting data
      • Provide support for staff questions
      • Responsible for ensuring appropriate documentation is available for all checks and deposits
      • Assist with general document retention and filing, as needed
    • Grants Administration
      • Assist the ED in tracking spending against restricted grant funding
      • Track reporting deadlines and provide the ED information required to report to the Funder

 

REQUIRED SKILLS, KNOWLEDGE AND COMPETENCIES

  • Bachelor’s degree in accounting or related field or minimum of 2 years of bookkeeping experience required
  • High degree of accuracy and attention to detail
  • Knowledge of Quickbooks online, Google Drive, Gmail, Google Calendar, Zoom, and Trello preferred
  • Ability to communicate clearly and concisely, orally and in writing
  • Ability to appropriately communicate sensitive information
  • Strong interpersonal skills including conflict resolution, consensus building, and teamwork
  • Reliable attendance and punctuality
  • Excellent organizational and time management skills
  • Ability to manage several tasks at once, prioritize effectively, and meet deadlines
  • Demonstrated record of initiative, problem solving, and adaptability
  • Knowledge of financial and HR functions of nonprofits 
  • Knowledge of community and economic development a plus

 

PHYSICAL DEMANDS/WORK ENVIRONMENT

During Covid-19, the duties of this position will take place primarily in the employee’s home. The employee will need to be present in each employee’s physical work location periodically with all appropriate PPE. All organizations will adhere to the most stringent protective practices in order to keep all employees safe.

 

While performing the duties of this job, the employee is regularly required to walk, sit, speak, hear and utilize close vision and focus. An employee in this position is exposed to conditions relative to a typical office environment, including ambient room temperatures, moderate noise levels, fluorescent lighting and traditional office equipment. Employee may also be asked to run errands for the organization and will be expected to be able to complete tasks in a timely fashion with use of personal transportation.

 

WAGE & BENEFITS

  • $21.63/hour, 12 hours/week
  • Paid sick leave
  • Simple IRA offered with up to 3% matching funds

 

EQUAL OPPORTUNITY EMPLOYER

Lawrenceville United and Bloomfield Development Corporation are equal opportunity employers. Qualified applicants who bring diverse perspectives and represent marginalized communities are especially encouraged to apply. 

 

*To apply, please submit a cover letter and resume to HR@LUnited.org by 1/13/2021.

Announcement of Open Position: Farmers Market Manager

by David Breingan

To open as a PDF, please click HERE.

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Announcement of Open Position

Lawrenceville Farmers Market Manager

Part-Time (10-15 hours/week), Year Round

 

About Lawrenceville United

Lawrenceville United (LU) is an inclusive, resident-driven community-based non-profit organization dedicated to improving and protecting the quality of life of all Lawrenceville residents. LU is an equal opportunity employer and qualified individuals who bring diverse perspectives and represent marginalized communities are especially encouraged to apply. For more information about LU, please visit www.LUnited.org.

 

About the Lawrenceville Farmers Market

The mission of the Lawrenceville Farmers Market is to provide access to fresh, locally-produced foods for all Lawrenceville residents and visitors in an inclusive, vibrant, and safe community space. The Market aims to lower barriers to fresh, healthy food especially for low-income families, older adults, and individuals with food insecurity or low food access and to support the development of a strong and sustainable local food system with farmers and small business owners. Originally created by a group of volunteer residents in 2011, the Lawrenceville Farmers Market now runs as an official LU program every Tuesday from 4-7 p.m. at Arsenal Park, June through October. In 2019, the Market saw considerable growth after a move from Saturday afternoons to Tuesday evenings, with an average of 21 vendors and 822 attendees on a given Market day. Moving into the 2020 season, our goals are to continue the momentum generated in 2019 towards building a sustainable and quality Market, improve the diversity of vendors and variety of products, and improve participation and programming for target populations.

 

Summary of Position

The Farmers Market Manager is the main staff person responsible for the day-to-day planning and operation of the Lawrenceville Farmers Market, with support from the full-time Community Engagement & Program Manager. The position averages approximately 10-15 hours per week, year-round, with opportunity for more. Key responsibilities include:

  • Marketing and public relations: including creating and distributing all marketing materials (banners, flyers, postcards, etc.), managing press coverage, updating directories, editing website, operating multiple social media channels for the Farmers Market, and sending a weekly e-newsletter (via Mailchimp).
  • Vendor recruitment: aggressively seeking out vendors consistent with the policies and targets of the Market, retaining past vendors, and managing collection of documentation/paperwork.
  • Vendor management: serving as point person to all vendors, communicating with all vendors on a weekly basis, managing relationships and problem solving, supporting vendors to ensure a positive and profitable. experience, designing the Market layout, and organizing pre- and mid-season vendor orientations/check-ins.
  • Programming: planning, marketing, and implementing programming for the Market, including live music, chef demos, and programming for target populations (families, older adults, and low-income populations).
  • Administration: collection of vendor fees, weekly record-keeping and filing, completing weekly timesheets, and filling out relevant forms related to permits for the site.
  • Volunteer recruitment and management.
  • Fundraising: supporting recruitment of sponsorships, grant applications/reporting, fundraising events, and managing relationships with donors and sponsors.

 

Reporting Relationship

The Farmers Market Manager reports to and works closely with the Community Engagement & Program Manager. Weekly check-ins are expected, as well as monthly all-staff meetings. Other than the Market days (Tuesdays), hours are flexible. A Lawrenceville Farmers Market Advisory Committee, comprised of volunteers, provides advisory guidance and support to the Market.

 

Qualifications

  • Minimum 1 year experience working in food access, agriculture, or program/event coordination.
  • Marketing/outreach experience preferred.
  • Knowledge and command of Gmail, social media (Facebook, Twitter, Nextdoor), Microsoft Office, Google Drive office suite, WordPress, Mailchimp, and Canva.
  • Valid PA Driver’s License (and comfort with driving LU’s pick-up truck).
  • Ability to lift up to 50 pounds and set-up and break-down Market supplies, including tents, tables, and a variety of supplies.
  • Act 33, 34, and 73 clearances (LU can file for this if not already in hand).

 

Skills

  • Passion for and dedication to food access and locally-sourced agriculture
  • Strong ability to keep organized and prioritize a variety of tasks with limited hours
  • Strong interpersonal skills, including the ability to build relationships with diverse populations and a multitude of stakeholders, including vendors, customers, sponsors, and partners
  • Excellent communication skills, both oral and written
  • Ability to work independently, take initiative, and handle a variety of activities concurrently in a fast-paced environment
  • Ability to problem solve in the moment, handle complaints and disagreements that may arise
  • Team-oriented, open-minded, and positive approach to all aspects of work
  • Comfort with being the on-site point person for many vendors, patrons, and partners

 

Wages & Benefits

  • $16.50/hour
  • 24 hours of paid sick leave per year
  • Simple IRA offered with up to 3% matching funds from Lawrenceville United

 

Interested candidates should submit a cover letter and resume to HR@LUnited.org by April 3rd, 2020.

Now hiring: Community Organizer for PEP Rally

by David Breingan

Announcement of Open Position

Community Organizer

 

Lawrenceville United is seeking a highly passionate, productive, strategic individual to join our team of dedicated community advocates and professionals to staff the PEP Rally program, which works with families and community partners to strengthen and support Lawrenceville’s neighborhood public schools.

 

About Lawrenceville United

Lawrenceville United (LU) is an inclusive, resident-driven community-based non-profit organization that works to improve and protect the quality of life of all Lawrenceville residents and stakeholders. LU envisions a safe, clean, green, healthy and diverse community where residents work together to shape the neighborhood’s future, while honoring Lawrenceville’s past. For more information on LU, please visit www.LUnited.org.

Summary of Position

The community organizer position is responsible for leading all aspects of the PEP Rally program, which began in 2013 as a pilot program and has since grown to be a key program of Lawrenceville United, in collaboration with school leaders and other community partners. PEP Rally aims to support and strengthen target neighborhood public schools by engaging parents as agents of positive change within the schools and community, and by facilitating partnerships to fuel community-supported initiatives that address student, school, family, and community needs. Goals of the program include:

  1. Build meaningful parent engagement at target schools.
  2. Create conditions within schools and the community to retain and attract families by fostering community-supported initiatives.
  3. Educate families on the school choices and resources available, guiding parents through the navigation process, and building collective trust in the neighborhood schools.
  4. Develop leadership of families to share in decision making and affect positive change in Pittsburgh Public Schools and in the community.

This position requires a learning mindset, outstanding relationship-building abilities, and a strong generalist skill set. The ideal candidate has high energy, time management skills, patience, listening skills, and experience working with diverse communities and managing partnerships. To achieve program outcomes, the community organizer works closely with LU staff, school staff, community organizations and partners, and families.

 

Reporting Relationship

The community organizer reports to and is evaluated by the Executive Director of Lawrenceville United.

 

Essential Functions

Community Organizing:

  • Building and managing an engaged base of parent and community stakeholders and  members by building relationships with individuals in the community, engaging and recruiting parents and community members to serve as leaders, and to participate in events, projects, and campaigns.
  • Initiating and leading project: strategic thinking and planning, issue identification, coalition building, building mobilization plan with community contacts and leaders, mobilizing parents and community members, identifying recommendations for moving forward

 

Community Engagement:

  • Delivering information to the community that is accurate, grounded in data, and easy to understand
  • Being familiar and able to discuss current community and educational issues
  • Recruiting community members to participate in projects in meaningful ways
  • Facilitating conversations with, and presenting to, community groups and families
  • Developing and maintaining community relationships and partnerships to achieve outcomes
  • Engaging with school staff and administrators to build meaningful engagement with the community and supporting school initiatives

 

Administrative:

  • Completing monthly reports and timesheets
  • Updating contacts and records regularly in LU database
  • Participating in the development and execution of other complimentary community programs
  • Managing budgets
  • Reporting on outcomes and completing grant updates
  • Other duties as required to support LU’s mission

 

Supervisory:

  • Managing and coaching three part-time parents to lead campaign focused on improving school climate and educational equity
  • Program management of specific projects (e.g. after school and community programs)
  • Overseeing interns and volunteers

 

Qualifications

  • A bachelor’s degree or at least three years of relevant experience
  • Track record of leadership
  • Experience working with diverse populations and underserved groups
  • A passion for educational equity and social justice
  • Successful experience working with groups through processes such as facilitation and consensus building
  • A comfort level with being in the spotlight, but not having the spotlight be about them; rather it being about the larger education issues and relevant concerns
  • A respect for and comfort level with rigorous and healthy debate about issues
  • A desire to continually learn, and an ability to thrive in a fast-paced environment
  • Ability to work flexible schedule

 

Skills

  • Demonstrated organizational skills with project management
  • Strong interpersonal skills, including the ability to build relationships with diverse populations
  • Analysis and synthesis skills, including the ability to collect information, determine key objectives, and act strategically and decisively
  • Excellent communication skills, including verbal, written and public speaking
  • Coalition building skills, including the ability to motivate, negotiate, and persuade stakeholders into a course of action
  • Demonstrated skills in community organizing such as identifying actionable issues within a larger problem, building the leadership of others, mobilizing groups of people and choosing when to follow
  • Experience working with (or ability to learn) Microsoft Office suite, social media, SalesForce, Google Drive.
  • Foreign language skills and knowledge of Pittsburgh educational landscape preferred

 

A starting salary of $40,000-45,000 (commensurate with experience) and full benefits package will be provided. LU is an equal opportunity employer, committed to hiring and supporting a diverse workforce. Qualified individuals who bring diverse perspectives and represent marginalized communities are especially encouraged to apply.

 

Interested candidates should submit a cover letter and resume to Dave Breingan at HR@LUnited.org by December 29, 2017. Please use your cover letter to describe what aspects of the job interest you most.